Position: Database Assistant 

Reports to: MIS Officer 

Location: Peshwar, Islamabad (Position is Contingent upon award of funds) 

Position Summary:    Under the guidance and direct supervision of MIS officer, the Database Assistant will be responsible for responsible for updating project databases on daily/weekly basis for record, analysis and reporting. S/he will be responsible for tracking all the records of the program and compiling all the reports, staff records and data entry. Database Assistant will assist in preparing Quarterly/Annual reports on project progress.

Key Responsibilities:

• Maintain organizations’ Covid-19 response project database, ensure timely data entry and reports
• To collate, liaise with and input beneficiaries’ data from field team.
• Sorting, screening and processing the data collected from selected communities, villages.
• Search and identify data from secondary sources.
• Enter data in the designed software/Database.
• Produce reports in Access, Excel and other programs
• Consolidate the daily field data from the field staff and enter into project MIS for weekly reporting
• Establish relative databases and analytical templates for other data entry, summary, and presentation
• Check the quality of the data to be entered and inform the immediate supervisor of any problems;
• Calculate the time needed for data entry and keep your immediate supervisor informed of its progress;
• Input the data from the various tools in the agreed upon format
• Timely submission of weekly, monthly, quarterly and other organization’s report to line manager on time.
• To participate in preparing different reports and analysis presentations required for the management
• Should build and maintain effective relationships, with their team, colleagues, members, external partners and supporters
• Ensure safe and secure data backup on monthly bases.
• Ensuring integrity of data is maintained
• Carrying out data cleansing and deduping
• Assistance with training of internal users of the database and Providing helpdesk support for internal users of the database
• Providing reports and queries as required

Qualifications & Requirements:

• Minimum Bachelor Degree in social Science or other relevant disciplines.
• Minimum 04 years’ experience in database and MIS management, preferably large in management of large beneficiaries’ databases and humanitarian response.
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks. Competency in Microsoft applications including Word, Excel, MS Access and Outlook.
• Knowledge files management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Willingness and ability to travel.